Trusted Partner Scheme

About the Trusted Partners Scheme

Visual identification of a Collator/Lead Signatory is mandatory for registration.

Currently organisations wishing to register must either travel to Stirling or wait for a time and date that CRBS can arrange and attend a registration session in their locale.

The purpose of the Trusted Partner Scheme is to provide the facility for prospective Collators/Lead Signatories to have their identification verified at selected centres throughout Scotland.

Trusted Partner Role

For those prospective Collators/Lead Signatories who cannot travel to Stirling or access registration sessions incorporated into the CRBS Training Programme (as mentioned above), CRBS works in partnership with various network organisations to provide access for visual identification.  The prospective Collator/Lead Signatory would make an appointment with their local Trusted Partner and take along with them at least one item of photographic identification along with a passport sized photograph. The Trusted Partner would carry out the following functions:

 

  • make visual identification on behalf of CRBS verifying the person in front of them is the same person that is pictured on the ID documentation
  • sign and date the passport sized photograph provided by the prospective Collator/Lead Signatory
  • complete the CRBS Trusted Partner form
  • send the picture and form to CRBS

 

PLEASE NOTE - Organisations who become a Trusted Partner are not responsible for checking either the validity of documentation or whether the organisation is entitled to register for Disclosure checks. Where CRBS requires further clarification regarding the verification of identity of prospective Collators/Lead Signatories, further steps will be taken to validate the identity of the applicant.

Details of the Procedures

1. Arrange a date and time with the most convenient Trusted Partner Centre remembering only certain people at the centre are authorised to carry out the verification process. Click here for list of Trusted Partners.

2. Take with you:

a) a passport sized photograph of yourself which should be signed and dated by a responsible person (e.g. church minister, line manager) with the statement “I certify that <name of person> residing at <enter full address> has been known to me for <enter duration of time>”

b) the appropriate documents from the following lists:

  1. Passport (e.g. UK or other country);
  2. Driving licence with photograph;
  3. Other forms of photo ID: CURRENT; UK Government Department Pass/Card, Employee ID Card, NHS Scotland ID Card, Armed Forces ID Card, National Union Student ID, University ID, Young Scot Card

Range of Possible Address Verification documentation that may be used (please note that the address information should detail the current address)  

  1. Bank or building society statement (within last 3 months)
  2. A utility bill (within last 3 months)
  3. Credit or store card statement (within last 3 months)
  4. Financial statement (e.g. Mortgage, Personal loan papers, ISA) (within last 3 months)
  5. Correspondence from statutory bodies (e.g. Benefits Agency, Employment Services; central or local/government departments) (within last 3 months)
  6. Pension or other benefits book
  7. Visa
  8. Work Permit
  9. Driving licence without photograph

 

PLEASE NOTE - Disclosure Scotland have indicated that a previous Disclosure Certificate cannot be used as proof of address history. 

 

Examples of alternative forms of current identification that may be used:

 

National Savings Card                                              Credit/Debit Card

Building Society Account Book/Card                          AA/RAC Card

Trade Union membership Card                                 Form BF7 (Benefits Agency)

Council Rent Book                                                    European Health Insurance Card (E11)

Bank Giro

Cheque Guarantee Card Combined with Personal Cheque Book

Scottish Qualifications Authority – Registration No. (School Students)

Degree Certificate; HND; HNC; Professional Qualification; NVQ/SVQ (granted by a UK University, award granting body or equivalent)

 

The authorised staff at the Trusted Partner Centre will then check the identity, complete, sign the Visual Identity Validation Form and staple the passport sized picture to the form in the box provided.

CRBS will match the form and passport photograph with all the other registration documentation that is still the responsibility of the registering organisation to forward to CRBS.